Client Billing Coordinator

Company: Winston & Strawn LLP
Location: Chicago
Posted on: April 28, 2024

Job Description:

This role is fully remote and must reside in either Chicago, Houston, Los Angeles or New York and live within reasonable proximity to the local office. POSITION SUMMARY:The Client Billing Coordinator will own the billing process from point of time entry release through paid invoice, by establishing communication with the attorneys and legal assistants and understanding client requirements. Communicate and resolve WIP balances and support Accounts Receivable with resolution for their respective client matters.DUTIES AND RESPONSIBILITIES:

• Prepare, review, and distribute monthly prebills to appropriate billing attorneys.
• Obtain billing exemptions when appropriate. Ensure proper policies, processes, and procedures are followed throughout the billing process for applicable attorneys.
• Create bills; drafts and finals efficiently and accurately per client guidelines and billing department expectations. Prepare and/or assist in preparation of client bills; process, proof, and release manual bills in accounting system or download and prepare electronic billing using client approved software. Timely solution of any e-billing errors for proper submissions according to the client's guidelines. Validate set-up, maintenance and resolving electronic billing errors.
• Process write-downs, retainer applications, premium allocations and transfers of time and/or disbursements after required approval has been obtained. Attorney, legal assistant, and client inquiries. Research and reconcile discrepancies.
• Handle attorney, legal assistant, and client inquiries. Provide monthly billing reports as required. Prepare, per client requirements and/or attorney request, prepare billing accruals for budget analysis.
• Work with Conflicts Department to update client/matter files. Work with the Client Pricing Department to resolve billing rates issues, special billing agreements, disbursement requirements, markup/discounts, etc.
• Create and/or revise billing formats to accommodate client and/or attorney needs.
• Shred pre-bills; adhere to retention policy.
• Review client accounts receivable, aged work in progress and unapplied cash to minimize cash cycle, improve cash flow, and meet revenue goals.
• Review write-downs and work proactively with attorneys, management, and billing committee to resolve problems arising from this review.
• When appropriate, contact clients to resolve billing issues that hinder payment of outstanding A/R.
• Verify accuracy and completeness of data and ensure distribution of data to appropriate individuals.
• Assignment of special projects.
• Serve as back-up for other members of the billing team.
• Ensure compliance with billing and collection policies.
• Assist with gathering and matching supporting documentation for client expenses
  as needed.
• Analyze trends to suggest process improvements in a professional manner. Prepare special client requests such as diversity surveys, etc.BASIC QUALIFICATIONS (Must be listed on resume to be considered):
• Bachelor's degree with a minimum of 2 years accounting/finance experience OR High School diploma or GED equivalent with a minimum of 5 years accounting/finance experience required.ADDITIONAL QUALIFICATIONS:

• Knowledge and understanding of a broad range of accounting policies and
  procedures and use of accounting software systems.
• Experience with firm software, especially strong MS Excel and MS Word experience required, Knowledge of Aderant, Bill Blast and/or IntappTime plus.COMPETENCIES:
• Must solve problems by choosing from clear-cut alternatives.
• Ability to interact with all levels of personnel; deliver exemplary customer service by being responsive as well as anticipating need without being asked.
• Ability to interact and function as part of a team including cooperation, adaptability, flexibility, courtesy, and acceptance of feedback to foster smooth and efficient processing of workflow.
• Interpersonal skills necessary to communicate in person, by e-mail and telephone to provide information with ordinary courtesy and tact while maintaining strict confidentiality.
• Follow instructions and provide information with courtesy and tact.
• Multitask and be flexible and willing to adapt to necessary changes.
• Work occasionally requires more than 35 hours. BENEFITS In addition to paying competitive, market-based salaries, Winston offers comprehensive benefits that provide a full spectrum of coverage and support for our full-time employees and their families. Our generous benefits and perks, which are subject to eligibility and may change from time to time, include:HEALTH & WELL-BEINGMedical, dental, and vision plans - coverage begins on the first day of employmentLife & disability insurancePre-tax commuter benefitEmployee assistance programFree premium access to the Calm appMental health first aid respondersWORK-LIFE INTEGRATION24/7 concierge serviceBack-up child and elder care through Bright HorizonsFree overnight shipment of breast milk for nursing moms when they travel for workOn-site nursing roomsRETIREMENT401(k) retirement planFirm-funded retirement planTIME OFF10 paid holidays per year10 sick/personal days per yearPaid vacation timeUp to 2 days of paid time off to participate in Winston for Good activities SALARYNew York based applicants only: The target annual salary range for this role is currently $71,000- $83,000 based on a regular, full-time schedule. The amount of compensation offered will be determined by several factors, including but not limited to experience, qualifications ,market data and internal equity. Total compensation may include an annual discretionary merit bonus, yearly retirement plan contribution, and a comprehensive benefits package.Los Angeles based applicants only: The target annual salary range for this role is currently $67,000- $78,000 based on a regular, full-time schedule. The amount of compensation offered will be determined by several factors, including but not limited to experience, qualifications ,market data and internal equity. Total compensation may include an annual discretionary merit bonus, yearly retirement plan contribution, and a comprehensive benefits package.We value diversity in the workplace. EOE/Minorities/Females/Vets/Disabled (EOE=Equal Opportunity Employer) #LI-DC2

Keywords: Winston & Strawn LLP, Berwyn , Client Billing Coordinator, Accounting, Auditing , Chicago, Illinois